Project Title: PROM- short-term academic exchange, call 2025.The project is carried out under the European Social Fund for Development programme https://nawa.gov.pl/nawa/projekty-fers 

Financing agency: National Agency for Academic Exchange 

Funding obtained: 669 920,00 PLN 

Implementation period: 1.10.2025 - 30.09.2026 

Project No.: BPI/PRO/2025/1/00033 

Project Objective: Development of the internationalization of the Institute of Bioorganic Chemistry of the Polish Academy of Sciences through short-term academic exchanges. 

Target groups/Participants: Polish PhD students (20 people), international PhD students (20 people), international students (10 people), staff of Polish higher education and science entities (10 people), staff of international higher education and science entities (5 people) 

Support schedule: (xlsx)

Application Form: (docx)

Recruitment Regulations: (Regulations)

Project Manager: Katarzyna Chojnacka
Contact: prom@ibch.poznan.pl

The main task of the unit is to support PIs, heads of departments, and specialized laboratories, and teams by ensuring their efficient communication with internal units of IBCH PAS, including the Director's Division, General Administration, Research Coordination, and Financial Affairs Division. 

This task is carried out through the following activities:

1. Providing organizational support to PIs in the functioning of their departments, specialized laboratories, and teams.
   
   
2. Supervising and coordinating the implementation process of projects within the organizational context, from the submission stage of the PI's application for planned project participation to its completion and the presentation of the final report.
   
   
3. Overseeing and coordinating the expenditure process during project implementation.
   
   
4. Monitoring and coordinating the fulfillment of orders for projects and departments, including orders for chemicals, materials, apparatus, services, office supplies, computer supplies, conference fees, open access fees, and others.
   
   
5. Continuously improving the competences of Unit employees in project management, including R&D projects, and developing soft skills such as communication skills, creativity, goal orientation, time management, good organizational skills, crisis management, willingness to learn, and self-development.    
   
   Additionally, we carry out activities within working groups:
   
   
   
6. Coordination and organization of lectures by speakers, including foreign ones, as part of a series of institute seminars as well as
   
   Leader of the working group: Katarzyna Chojnacka (kchojnacka@ibch.poznan.pl )
   
   
   In 2024, a Welcome Point was established within the Research Support Department, the tasks of which include:
   

1. Supporting foreign employees and doctoral students in the relocation process and during their stay in Poland in the scope of:
   
   a) assistance in completing the documents required to obtain a visa and residence card,
   
   b) assistance in finding accommodation during their stay in Poland,
   
   c) assistance with formalities, including official ones, related to the stay (including: obtaining a PESEL number, opening a bank account, obtaining a Polish telephone number, assistance in enrolling a child in school/kindergarten, assistance in obtaining social and social benefits) for employees and persons accompanying them in Poland.
   
   
2. Coordinating cooperation between internal units of IBCH PAS in the scope of activities supporting foreigners.
   
   
3. Collaboration with the Working Group for HR Excellence in Research at IBCH PAS in the implementation of activities within the framework of the internationalization strategy and the HR Excellence Action Plan.
   
   
4. Collaboration with organizations supporting the internationalization of science, including the Euraxess network.
   
   
5. Monitoring current trends in the internationalization of scientific units.
   
   
6. Reporting on the implementation of activities to the IBCH PAS Directorate and authorized external units.
   
   
   Contact to Welcome Point: welcome_point@ibch.poznan.pl, psu@ibch.poznan.pl,