Dofinansowanie ze środków budżetu państwa
Deklaracja dostępności
Social Commission meetings: Social Commission meetings are held at the beginning of each month. Social Commission members:
Contact with the Commission: komisja@man.poznan.pl
Submitting applications Declarations and applications are submitted via the ELO* system. For PCSS employees: elo.pcss.pl For ICHB employees and PhD students: elo.ibch.poznan.pl For retirees and employees without a company email address: Please send a printed and correctly completed application via email, following the existing procedures (wnioski_ks@man.poznan.pl). Alternatively, documents may be left in a sealed envelope at the reception desk. The login and password for the system are the same as those used for your work email. The system operates only via the internal network (intranet) or a suitable VPN. After logging in, select "Moje wnioski" (my applications) -> " Wnioski do Komisji Socjalnej" (applications to SC) In the top-right corner of the page, below your name, you will find a blue " złóż wniosek" (submit an application) button; click it and select the document you wish to submit. Then, fill in all the fields and click "złóż wniosek”. To submit any application, you must first submit the Declaration of your family and financial situation. *In justified cases where it is impossible to submit the application via ELO (e.g., due to the lack of an email account or login issues), the option to submit the application under the existing rules described below remains available; however, a declaration of family and financial situation must still be submitted first. Document templates are available for download below. Please submit applications (optionally signed) via email to wnioski_ks@man.poznan.pl, including the following in the subject line: First Name, Last Name, Application Type, Employee Status. Application Type: Pożyczka remontowa (Renovation loan), Pożyczka mieszkaniowa (Housing loan), Grusza (Holiday co-financing), Świąteczne (Christmas co-financing), Bilety (Tickets), Zapomoga (Financial aid), Jurata, MultisportEmployee Status: PCSS, ICHB, DOKTORANT (PhD student), EMERYT (retiree) Deadlines for submitting specific applications are listed in the Social Commission Calendar. These deadlines are final and cannot be extended, even if the due date falls on a non-working day.
Family: In accordance with § 4 p2. of the Company Social Benefits Fund regulations, "Family" is defined as persons - whether related or unrelated - who are in a de facto relationship and who reside and maintain a common household together. Earnings: Please note that, in accordance with the regulations, earnings are defined as the sum of the earnings of all current family members for the previous year, divided by the number of family members as of the date the Declaration is submitted. A single person’s earnings are defined as: a) revenue minus personal income tax, mandatory social security contributions, and mandatory health insurance contributions, plus any tax refund from the tax office, in the case of employment under an employment contract or civil law contracts (such as contracts of mandate, contracts for specific work, agency contracts, or outwork contracts); b) income (defined as revenue minus the costs of obtaining that revenue) for other forms of earning;c) other income (financial receipts), including alimony/child support, the Family Care Capital (RKO) benefit, the 800+ child benefit, etc. In the simplest case, to determine the income group, the applicant needs the tax return filed with the Tax Office (e.g., PIT-37 or PIT-36) and the PIT-11 form from the Employer (the health insurance entry) for all household members. PhD students should use the breakdown of remuneration components received alongside their PIT documents. The document contains polish terms listed in the brackets below. While calculating the income group, one must include items such as [umowa zlecenie, stypendium, dofinansowania od Komisji Socjalnej (Multisport, świąteczne etc.)] and deduct the following amounts: [razem ZUS pracownik, podst. kasa chorych, fundusz zdrowotny pobr. 9%].Doctoral students holding PIT forms from other employers must deduct the tax due as well as social security and ZUS contributions from their income. New employees and new doctoral students calculate their earnings group based on their earnings from the last month and translate it into a year. For this purpose, please request an "Earnings Statement for the last months" (pol. „Zestawienie zarobków za ostatnie miesiące”) from the Finance and Accounting Department - this document will need to be presented during verification. Update of the Declaration: If the Applicant’s situation changes during the year (change in earnings, new family member, etc.), the Applicant is required to submit a new Declaration.
In accordance with the Social Benefits Fund (pol. ZFŚS) regulations and the guidelines of the Director of ICHB PAS, upon receiving a request via email from - the Social Commission, - a commission member, - the "ELO" system (automated notification), you must verify your earnings within two weeks (as defined in § 7 of the ZFŚS regulations) with any member of the commission. Only randomly selected individuals are subject to verification based on the new PIT declarations. Declarations submitted after May 10 automatically require verification within two weeks of submission. Individuals declaring themselves to be in the highest income group will not be asked to undergo verification. The Commission suggests the following methods for making documents (tax returns, contracts, confirmations) available for verification: - presenting them "physically" or via "https://meet.psnc.pl/" service to any member of the Commission. - sharing via a service such as drive, psnc box, google drive, or another cloud storage space deemed secure by the user (sharing should be temporary and protected by a password sent in a separate email); - sending via email (the email service should use end-to-end encryption and/or the files should be compressed into a password-protected ZIP archive) – we suggest sending these documents to a specific member of the Social Commission rather than to general/shared email addresses (komisja@man.poznan.pl or wnioski_ks@man.poznan.pl). The documents should contain the following information, which is subject to verification: Identification of the person to whom the document relates. Amount of revenue and/or income, and/or contract value along with its duration, social security and health insurance contributions, tax, and tax refund. Other data from the PIT declaration may be redacted. Incomplete applications - especially those lacking a specified income group or details regarding household members - will be rejected. Applications in income groups 1-3 which fail to pass the required income verification by a member of the Social Commission will be rejected. The requested subsidy will not be paid out, and the individuals subject to verification will not receive benefits for the remainder of the period covered by the declaration.
Current sports pass provider: Multisport First activation of the pass, general information Individuals eligible for benefits from the Social Benefits Fund (ZFŚS) may use passes subsidized by the Fund for sports and recreation facilities. To obtain a pass, you must: 1. Submit a Declaration of financial and family situation situation via the ELO system. 2. Submit a consent form for the monthly payroll deduction for the sports pass fee (pdf). The original signed form must be submitted to the Payroll Department at ICHB / PCSS by the 20th day of the month in which the Employee joins the program. 3. Submit an application for the sports pass via ELO (application instructions can be found in the "Forms and applications" section).*The template for applications submitted outside the ELO system – for retirees and employees without an email address (pdf) Applications must be submitted by the 15th day of the month, and the card is issued starting the following month. Once the employee submits an application via ELO, the sports pass Provider sends an invitation to join the program - along with further instructions - to the email address specified in the application. After clicking the invitation link, the user must register an account on the Provider's website and complete the card ordering process: selecting the card type, accepting the required consents, and providing the necessary personal data. Completing this procedure activates the service and initiates the card production and delivery process. Cards can be collected at: - the PCSS Administrative Office (for PCSS employees),- the ICHB Main Reception (for ICHB employees, PhD students, and retirees). The service can be accessed via a mobile app - the in-app pass may be used until the physical pass is delivered.The physical card is available for pickup on the last day of the month in which the order was placed. Any individual ceasing to be an employee or doctoral student at ICHB PAN PCSS is required to cancel their sports pass prior to leaving work (i.e., by the 15th day of the month preceding the termination of employment). Subsidy for the sports pass Employees holding passes receive a subsidy funded by the Social Benefits Fund (ZFŚS). The amount of the benefit depends on the income group indicated by the Employee in the ELO system, within the Declaration of family and financial situation; this category is calculated based on per-capita household income (see: "Forms and applications"). The subsidy applies only to the Employee's pass. Long-term applications: To continue receiving the Social Fund (ZFŚS) subsidy in the new calendar year, Multisport program participants are required to update their declarations in ELO by January 15th of each year, calculating the figures based on earnings from recent months. From that point on, the pass subsidy will be granted based on the current declaration for the given year. New documents: by May 10th of each year, all employees must submit a valid Declaration in ELO based on newly issued documents for the previous year*. Failure to provide a current Declaration or a negative verification will result in the Employee having to pay the full fee for the Multisport card without the Social Fund subsidy (the cards will not be suspended). *If a pass holder submitted the Declaration by January 15th of a given year, and later received tax documents (PIT) confirm that they belong to the same income group as originally declared, there is no need to submit another Declaration. The system is considered to hold a valid Declaration for that year, reflecting the correct income group. The current subsidy amounts are listed in the table below:
Holders of sports and recreation passes are not entitled to the ticket refund for months in which a subsidy for the sports pass was provided. Rules for using sports passes
Under the concluded Agreement, an Accompanying Person may be an immediate family member of the Employee - specifically a spouse, an ascendant, a descendant, a sibling, a relative by affinity in the same line or degree, a person in an adoptive relationship (including their spouse), or a cohabiting partner. Please note that the Offeror is entitled to terminate the Agreement without notice if the Client (ICHB PAN PCSS employees, doctoral students, and retirees) is found to have breached the obligation set forth in § 3, section 2, point 3 of the Agreement - namely, the obligation not to offer the Cards to third parties who are not the Client’s Employees. To order additional passes (cards 4 to 10), the employee must hold an active, paid-for "Employee" card (1 – 3 in the table). It is possible, for example, to order an "Employee" card in the Economy version and an "Accompanying person" card in the Full version, or vice versa. Each employee may order a maximum of: one "Accompanying Person" card, an unlimited number of cards for children (including students) - whether biological or adopted - and two "Senior" cards. Additional cards are ordered via the operator's platform by logging into the employee account (Card / Manage card / My products) [pol. Karta / Zarządzaj kartą / Moje produkty]. A search tool is available on the provider's website to locate facilities that accept specific card variants. Deactivation and reactivation of the sports pass To withdraw from the program, you must do so yourself via the customer panel (under the "Card" / "Manage Card" / "My Products" tab) [pol. Karta / Zarządzaj kartą / Moje produkty] on the Operator’s platform by the 15th day of the month. The withdrawal will take effect starting the following month. You must also submit a withdrawal notice via email to komisja@man.poznan.pl. If the notice is submitted after the deadline, the sports pass operator is not obliged to deactivate the card and may charge a fee for the subsequent billing period. Cancelling the Employee pass also results in the cancellation of any additional passes: for an accompanying person, children and seniors. The pass can be reactivated via the ticket provider’s website (under the "Card" / "Manage card" / "My products" -> "Inactive" tab) [pol. Karta / Zarządzaj kartą / Moje produkty -> Nieaktywne].There is no need to submit a new request via ELO - the user already has an account through which they can manage the sports pass. Information for doctoral students not receiving a scholarship and for retirees Payments for Multisport passes should be made to the Institute's account: BGK Oddział w Poznaniu 51 1130 1088 0001 3144 8520 0001 Instytut Chemii Bioorganicznej Polskiej Akademii Nauk ul. Z. Noskowskiego 12/14 61-704 Poznań Title: Multisport - [month]
ICHB PAN grants loans for housing purposes to persons eligible for the Social Fund: renovation of a flat, purchase/redemption of a flat or construction of a house or residential premises. Applications are accepted in accordance with the applicable calendar. The estimated time of loan disbursement is the beginning of June. An eligible person can have only one loan at a time. Employees can take out a loan only for the period of employment resulting from the current employment contract. A person who ceases to be an employee or doctoral student of ICHB PAN PCSS is obliged to effectively repay their liabilities before leaving work. The obligation to find a new Guarantor, and thus ensure the continuity of having two guarantors throughout the duration of the loan, is within responsibility of the Borrower.
Information and requirements Applications for subsidies for independently organized summer holidays (pl. "wczasy pod Gruszą") are accepted once a year during the period specified in the calendar. Benefit amounts vary from year to year and are communicated by the Commission via email. To qualify for the benefit, one must submit an application on time and take a period of annual leave lasting at least 14 consecutive calendar days (including public holidays, weekends, and non-working days). Under § 12 of the Social Benefits Fund (ZFŚS) regulations, the 14-day requirement is subject to certain exceptions (among others, maternity and parental leave). Payment of benefits Payments are made between June and December. Funds are transferred to accounts on the 5th or the 20th of the month - whichever date precedes the scheduled leave. Individuals who took two weeks of leave in the first half of the year (e.g. in January) receive the benefit as first, at the beginning of June. If the leave is cancelled, the benefit must be returned.
Persons entitled to use the Social Fund may obtain a refund of individually purchased tickets for cultural events or sports events (cinema, theater, concert, etc.). Ticket refunds are settled twice a year in the periods: from January 1 to June 30 - 1st half-year, from July 1 to December 31 - 2nd. Applications are collected according to the Social Commission Calendar. In case of a refund of tickets purchased earlier for December, copies of the tickets must be attached to the application. For the first and second half of the year, you are entitled to a refund in the amount of:
Refunds are not available for months in which funding was provided for Multisport sports passes.
Applications for funding for holiday expenses are accepted according to the Social Commission Calendar. Information on the amount of funding granted to a given income group is provided to employees by email every year after the Social Commission has summed up the applications. Benefits are paid in December.
The Applicant may appeal against decisions of the Social Commission to the Director of the IBCH PAN. A written application with explanation should be submitted through any member of the Commission. After the opinion is given, the appeal is forwarded to the Director, whose decision is final.
Please be advised that the administrator of the collected personal data is the Institute of Bioorganic Chemistry of the Polish Academy of Sciences in Poznań, address: ul. Z. Noskowskiego 12/14, 61-704 Poznań; REGON 000849327 NIP 777-00-02-062 (hereinafter referred to as the Institute). The Institute has appointed a Data Protection Officer who can be contacted in writing by traditional mail at the following address: Data Protection Officer, Institute of Bioorganic Chemistry, Polish Academy of Sciences, ul. Z. Noskowskiego 12/14, 61-704 Poznań, or by email at: dpo@ibch.poznan.pl. Your personal data is processed for the purpose of performing the tasks of the Institute's Social Committee, in particular for the purpose of: verifying the application, making a decision on granting a benefit from the Institute's Company Social Benefits Fund (hereinafter referred to as ZFŚS) and implementing this benefit. Your data is processed on the basis of the provisions of the Act on the Company Social Benefits Fund and on the basis of Article 6(1)(c) and Article 9(2)(b) of Regulation (EU) 2016/679 of the European Parliament and of the Council of April 27, 2016 on the protection of individuals with regard to the processing of personal data and on the free movement of such data and repealing Directive 95/46/EC (hereinafter: GDPR). The recipients of your personal data are: the Director of the Institute, Members of the Institute's Social Committee, the Finance and Accounting Department, and the Institute's Human Resources Department. Your personal data will be transferred to an organization with servers located in the United States, pursuant to a cooperation agreement between us, in relation to which an adequate level of protection of your personal data has been established – pursuant to the decision of the European Commission of July 10, 2023 (EU-US Data Privacy Framework, New Privacy Shield). – Microsoft 365. Your personal data will be processed for a period of 5 years from the date of collection. Please be advised that you have the right to request the Institute of Bioorganic Chemistry of the Polish Academy of Sciences in Poznań to access your personal data, rectify it, restrict its processing, delete it, or transfer it to another controller, whereby the possibility of fulfilling the request will be considered on a case-by-case basis. You have the right to lodge an objection with the Institute and a complaint with the supervisory authority (President of the Personal Data Protection Office, ul. Moniuszki 1A, 00-014 Warsaw).
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